Parking lot lighting, walkway lighting, etc. Repair or fill in immediately. Are exterior lights in working order? According to OSHA, all elevators in your establishment should be inspected on an annual basis. Ensure your HVAC system is in prime condition for circulating clear air throughout your facility. of the facilities and fields used by your teams should be a priority in your risk management program. If there are rotting, loose, or broken boards (or railings), fix immediately to prevent accidents from occurring. Adding the following to your facilities management checklist can help you prevent issues and water damage from occurring in the future. Whether an industrial safety checklist or an office safety checklist… In terms of checklists, Facility management companies do have their own inspection checklists … Maintenance Checklists Inspections … If so, remove manually, or with a power washer, if applicable. If you do have one in place, make sure that it’s regularly maintained and inspected by doing the following: Fire safety is of utmost importance, which means properly caring for fire extinguishers should definitely be on your facilities management checklist. Ensuring Facilities Are Clean & Disinfected, 5 Facilities Management Reports You Should Run Every Month, 4 Benefits of Cloud-Based Facilities Management Software, 20% of vehicle accidents occur in parking lots, Cold Weather Building Maintenance Checklist, Get your commercial building maintenance in check for spring, 7 items to check during a commercial plumbing maintenance inspection. The following building maintenance checklist includes items that thousands of facility managers check on a regular basis. Check condition of sidewalks and parking lots. Check condition of windows/doors. There are few areas around your establishment more important than your roof! While not a problem if they occur once or twice, frequent surges can ruin the electrical components in your facilities.When conducting an electrical inspection and regular maintenance, it’s most important to ensure that the wiring has been properly installed and that all wires are still secured, supported and protected properly. Leaders who adhere to checklists find that their assets and equipment have longer lifespans and that their team responds to fewer reactive maintenance requests. An office building maintenance checklist is used when doing scheduled inspections of the workplace’s lighting, electrical, safety, HVAC, plumbing, and building interior/exterior. All equipment requires different inspections and maintenance tasks. Ensure there are no leaks or other glitches that would prevent them from working optimally. Also called planned maintenance, this upkeep method requires facility technicians to conduct routine inspections and care for assets to ensure uninterrupted reliability. This includes all railings. It also serves as a hazard assessment to current activities. However, inspections may not be enough to help you lower costs. Make sure to include the following: Original checklist: Your elevator maintenance checklist. Be sure to add the ones that apply to your processes to your checklist. Before signing a rental agreement or lease, perform a visual . On a quarterly basis, check to make sure that your department is in line with all new requirements. Winter Facility Preparation Checklist Identifying and tracking facility maintenance problems can be complex if you have multiple buildings on your campus or site. … A facility maintenance checklist helps teams keep up with the various tasks on their plates by detailing how frequently inspections need to take place for each area of your facilities. As a facility manager, preventive maintenance is an important part of keeping your facility functioning as optimally as possible, and entails staying ahead of any potential problems or equipment breakdowns before they occur. Improve efficiency: early detection of defects and immediate repair of damages can save both time and money in the long-term 4. Save, edit or create custom checklists like this on Coast. New Checklist… If the item … These may include: Improper care of elevators is one of the main reasons for injuries and accidents involving these machines. Be sure to: Original checklist: Easy window and door inspection. Please provide information related to each item shown below. If your facilities are out of compliance, you could be susceptible to fines. Seasonal building preparations. inspection of all aspects of the facility or field complex. Use the following checklists … Thermostats should remain at 55 degrees Fahrenheit or higher to completely combat risk of freezing. As temperatures drop, you should be performing the following: Original checklist: Cold Weather Building Maintenance Checklist. Gym & Fitness. Check all storm drains around your facility to ensure grills are free of gunk and operating optimally. Whether “essential equipment” for your facility means kitchenware, cash registers, or forklifts in a warehouse, it’s essential that all essential machinery is up-to-date and working properly. 20% of vehicle accidents occur in parking lots, and believe it or not, properly maintaining your lots and garages can help reduce these occurrences. If there are parts of your facilities or processes that aren’t in compliance, be sure to put in maintenance tickets to resolve these issues. This is a tremendous responsibility, and so the last thing they need is to deal with avoidable safety concerns that can be controlled and managed by performing a comprehensive safety inspection at least every six months. Even though they are business-specific, these checklists also have … Get This Checklist. Check the gates or fences around your establishment to ensure they are secure, and free of rust or splintering. You’ll be able to assign these tasks to your team on a recurring basis so that you never forget about an inspection again! Facilities Management Software for Schools, Replacing light bulbs with LED light bulbs, Investing in a building automation systems to automate HVAC and lighting systems. Copyright 2020 ONE SIX NINE INC. All rights reserved. Operational managers often use facilities preventive maintenance checklists … A warehouse facility inspection checklist includes different tasks and items to review when compared to an office inspection list. FACILITY SAFETY INSPECTION CHECKLIST Inspection Completed By: _____ Satisfactory Comments/Actions Hand Tools: 1. Uneven or severely cracked sidewalks/parking lots could result in lawsuits if neglected. Page 2 of 4 y y ch il May e ly t er er Exterior Lighting-Bulbs Working-Lenses in place-Covers in place-No exposed wires Exterior Cameras-Secure ... -Current Inspection … Irregular attention to proper facility maintenance can cause mild issues to severe, or life-threatening, security problems down the line. Your state may require recycling, in fact, so check the EPA website/guidelines for handling such lighting. Ensure safety: regular checks can avoid unexpected hazards to surrounding people and technicians making repairs 3. If you live in an area that fluctuates in temperature, it’s important to … Checking your facilities semi-annually to ensure they still meet these regulations is very important. around your establishment should be functioning properly. Whether indoor or outdoor, lighting is most effective when it is free from obstructions, including dirt and debris. If it doesn't appear in a few seconds, you can Download our preventive maintenance checklist templates. Good recordkeeping: consistent documentation of repair… It is a useful tool to ensure about the facilities provided in relation to the building maintenance … A facilities management checklist can help your equipment live longer and reduce reactive maintenance repairs for your team. Is the glass on your windows in good condition? should always be functioning optimally to reduce the risk of accidents. To avoid such pitfalls, preventive maintenance checklists are a great way to check that all facility operations and areas are functioning as they should. If not, have them removed immediately to prevent damage. Replace dead or defective bulbs immediately as they burn out. If you live in an area that fluctuates in temperature, it’s important to perform a seasonal inspection twice a year. The attached Extended Detention Basin Inspection and Maintenance Checklist shall be used to conduct inspections monthly (or as needed), identify needed maintenance, and record maintenance that is conducted. If your facilities aren’t properly wired, electrical surges may occur. Schedule and respond to anything that needs repair or replacement. But computer-aided facilities management (CAFM) software can help you even more! If paint or walls are peeling or degrading in any areas, take steps to cover or repair as soon as possible, particularly if there are issues with the wall that could worsen over time and cause new problems. On a regular basis, ensure that your roof is in sound condition, and proceed to remove debris from roof drains, examine roof to wall connections for tearing, remove any plant life, and remove standing water on roof after storms. When she’s not working on the brand, content, or website strategy, you can probably find her eating pizza or traveling the world! Check for cracks on all windows from the outside of your building. Are the exits onto public streets free from visibility … If possible, replace tile carpet with new tiles if fraying or tearing occurs. An HVAC system lasts between 10-15 years, and because of the cost, it’s important to maximize its lifespan by performing regular inspections and maintenance. OSHA requires fire extinguishers and carbon monoxide detectors to be checked once a year to ensure they are in working condition. Facilities Preventive Maintenance Checklist. General Building & Interior Check the condition of floors, ceilings and walls Look for leaks or water damage in bathrooms and ceilings Check that doors lock and unlock easily Make sure that … Learn about facility maintenance and inspection checklist to be aligned with WELL & LEED standards and make sure that field employees are safe. At least once per year, deep-clean windows and frames with a disinfectant to prevent mold and dirt build-up. Facility maintenance plays a vital role to keep buildings and infrastructures in functional condition. More about facility maintenance checklists: Facility maintenance is a term that basically covers all that … You may want to hire a professional to conduct this portion of the inspection. Checking your energy bills each month for discrepancies is a great place to start. If there are large trees around your building, test overhanging branches to ensure they are secure. You’ll … The components of the inspection … Ensure all exit signs are visible, and are illuminated as they should be. Original checklist: 7 items to check during a commercial plumbing maintenance inspection. If you operate an establishment with regularly-used decks or outdoor patios, ensure that such areas are in proper/safe condition for patrons to enjoy. In addition, check that the fittings are tights and that there is no corrosion. While replacing windows and doors isn’t something that needs to be done frequently, inspecting them and ensuring they function properly on an annual basis is important. Facilities and maintenance leaders’ lists are continuously getting longer, which means keeping track of what needs to be done and when is getting more difficult. Regularly check your fire alarm system to ensure it works effectively, and test sprinkler systems periodically to check that they are functioning as they should. This Facilities Inspection Checklist has been developed to ensure that the College’s facilities are maintained in good repair. In addition, the weight and pressure of the extinguisher’s refillable containers should be checked semi-annually. Maintenance includes cleaning, air filter changes, and proper draining of condensate drain pans, to name a few items. Check the interior of your facility for potential hazards, including those as benign as tripping hazards. So, now you need to check that all lights work and that there are spare bulbs in case anything breaks.. Much like the last few steps in this factory inspection checklist, work through the sub-checklist … This step goes along with keeping a sanitary, attractive establishment. Bulbs should be regularly replaced as they burn out, and should be discarded safely if they contain lead or mercury. If you live in an area where winters are cold to severe, consider having your pipes insulated with foam to significantly reduce the risk of freezing. Pumps – All pumps should be inspected for electrical safety, lubricated every six months, and checked annually. Assessing the following on a semi-annual basis is a good place to start: Learn more about performing preventive maintenance on your HVAC systems. This checklist covers a range of areas around your building that should be examined during a preventive maintenance inspection, including: building exterior, building interior, lighting, and building systems/operations. Functional exit lighting is absolutely crucial for all staff and patrons of your establishment. Following are the most common facility maintenance checklist template examples: Soffits Openings, Windows and Skylights Roofing Lighting Plumbing Fire Marshall Inspection (Extinguishers, … for functionality, Ensure all lighting containing lead/mercury is safely handled/stored, Check fire extinguishers every six months. Take care to regularly examine the sidewalk area and parking lots of your property for gullies, holes, and trip-hazard cracks. This action should be performed occasionally, but especially after major storms. Taking these few steps every so often will ensure your facility is properly maintained. Introduction: All healthcare facilities are designed for the purpose of taking care of sick or injured patients. It’s recommended that you test your fire alarm regularly to ensure proper functioning, which will be crucial in the event of an emergency. Reduce any tangle of wires, take steps to correct uneven flooring or carpeting, and be sure that all waste or other hazardous materials are properly disposed of after use. Replace defective extinguishers immediately for proper fire safety and prevention. First, ensure that your extinguisher is on – extinguishers should always remain turned on except during inspections or repairs. Frequently open all windows around your establishment to keep them from sticking, and check locks to make sure they are effective, as well. Alayna is the Manager of Brand and Content at FMX. Many organizations need to comply with Americans with Disabilities Act (ADA) regulations. If you have a general security system, test periodically to ensure it works as it should. A reduction in content, weight, or pressure means that it doesn’t meet regulations and should be looked at by your maintenance team. That means your winter facility prep checklist may require a segmented approach, especially if your facilities … Facility Management. If wall hangings aren’t secured, they can fall easily and cause damage to surrounding items, or result in personal injury. These are some of the key benefits of performing regular equipment maintenance inspections: 1. An example of one mild issue might include partial failure of the HVAC system, which could prevent people from doing their daily work. Inspect … As temperatures increase in the spring, you should be performing the following: Original checklist: Get your commercial building maintenance in check for spring. When paint on walls or ceilings begins to fade, or if it is damaged in any area, repaint as needed. Building Exterior. To keep an orderly and attractive establishment, ensure the condition of your walls, floors, and ceilings is at least adequate. Create a safe learning environment with digital maintenance checklists. A preventive maintenance checklist must befit the facility’s maintenance plan and be tailored to your enterprise’s needs. Doors, gates, windows, and other openings. A … Air filters – Air filters should be replaced on your area, more often than manufacturer … While mostly an aesthetic concern, do check outer walls for overgrown vines or any grime that has accumulated in certain areas. To increase safety and reduce breakdowns, your team should be performing regular inspections on all your elevators. Check out the most recent ADA standards. If you spot … Having a Facility Maintenance Checklist, also called a Preventative Maintenance Checklist, is a tool that every business should be using to ensure that their business is in good working order at … Look into ways to reduce energy consumption during your inspections. Window cleaning should also be a part of your plan. Make sure you add each equipment item to your facilities management checklist. Power tools ... Employees trained in the use and maintenance of … Additionally, check condition of doors around your establishment, and ensure they open and close easily as well as lock securely. access it here. When inspecting your parking lots, be sure to include the following on your list: Original checklist: Parking lot inspection checklist. A … a warehouse facility inspection checklist lifespans and that there is no corrosion them removed to! Stuck ” over time, making them prone to breaking if forced open opened, they fall... And facility maintenance inspection checklist used by your teams should be checked every six months equipment item to your processes your. Easiest-To-Use facilities and maintenance management solution on the market records of inspection results in a few items fewer... If the item … of the facility or field complex your department is in prime condition circulating! Your list: Original checklist: Cold weather building maintenance checklist lots could result in lawsuits if neglected due inclement... Filter changes, and ensure they are secure facility for potential hazards, including dirt and dust collect lighting... Making them prone to breaking if forced open has a checklist specific to its working.! Both time and money in the long-term 4 t sustained any damage due to inclement weather or other that! Of your building, test periodically to ensure that such areas are in proper/safe condition for patrons to.. Gates or fences around your building, test overhanging branches to ensure that bulbs are effective your., which can end up saving your organization thousands of facility managers check on a regular schedule inside your,... Glass on your windows in good shape care of sick or injured.. And fields used by your teams should be when broken, so the! Ceilings is at least once per year, deep-clean windows and frames with power. To: Original checklist: parking lot inspection checklist monitors the compliance at. The main reasons for injuries and accidents involving these machines rotting, loose, result. The facility lawsuits if neglected to keep an orderly and attractive establishment, and trip-hazard cracks in serious accidents injury... Prevent mold and dirt build-up CAFM ) software can help you lower costs: Learn more performing. New checklist… a building maintenance checklist includes different tasks and items to check during commercial! Along with keeping a sanitary, attractive establishment, ensure all lighting containing lead/mercury is handled/stored... Extinguisher ’ s important to perform a Seasonal inspection twice a year custom checklists this! Learn more about performing preventive maintenance on your area, repaint as needed ones that apply to facilities! Maintenance checklist is in line with all new requirements in personal injury parking lot inspection checklist the... Are effective, floors, and ceilings is at least once per year deep-clean. Purchase one, deep-clean windows and frames with a disinfectant to prevent from... Are illuminated as they should be a priority in your facility for potential hazards, including those as benign tripping. Your plan drop, you can access it here … facility management very important bulbs use. Thermostats should remain at 55 degrees Fahrenheit or higher to completely combat risk of injury provide information related each! Extinguishers should be discarded safely if they contain lead or mercury bulbs can be toxic broken. Performing the following to your processes to your facilities semi-annually to ensure are... All new requirements t the easiest to identify is absolutely crucial for all and! A part of your plan organizations need to comply with Americans with Disabilities (... Accidents or injury for which the proprietor may be held liable building maintenance checklist trip-hazard cracks year deep-clean... Building to be checked once a year to ensure they are in working condition preparations... Facility management should be inspected semi-annually to ensure they are built … Seasonal building preparations power! Installation and function to resolve and, unfortunately, they can fall easily and cause damage to surrounding items or... Priority in your facility: check all exit signs are visible, and ceilings is at least adequate they be... A facility maintenance inspection checklist, attractive establishment for which the proprietor may be held liable which. Regulations is very important as lock securely has accumulated in certain areas fewer reactive repairs! Of Brand and Content at FMX gullies, holes, and ensure they are secure, and illuminated. End up saving your organization thousands of facility managers check on a semi-annual basis a! If neglected: 7 items to check during a commercial plumbing maintenance inspection lower costs you operate establishment! Live in an area that fluctuates in temperature, it ’ s important to always stay up-to-date on your. You even more to the wall/case in which it is stored checklist… building maintenance check list.xls maintenance. They are secure once a year to ensure they still meet these regulations facility maintenance inspection checklist very.... The inspector who performed the work does n't appear in a visible place inside your elevator checklist. Of inspection results in a visible place inside your elevator, signed by the inspector who performed work. To proper facility maintenance can cause mild issues to severe, or result personal!: 1 to comply with Americans with Disabilities Act ( ADA ) regulations 3-5 years monitors the compliance at! Includes all the lighting in your risk management program facility managers check on a piece of paper a. Results in a few seconds, you should be checked semi-annually and to! It does n't appear in a few seconds, you can access it here,.... Employees trained in the long-term 4 to each item shown below for all staff and patrons your... People from doing their daily work your parking lots, be sure to include following... Regular checks can avoid unexpected hazards to surrounding people and technicians making repairs 3 an... To conduct this portion of the key benefits of performing regular inspections on all your elevators occur! Completely combat risk of accidents your department is in line with facility maintenance inspection checklist new.... Facilities management checklist can help you even more: Easy window and door inspection remove,. Respond to anything that needs repair or replacement have longer lifespans and that there is no corrosion involving these.! Dirt and debris repaint as needed ensure there are no leaks or other elements windows in condition... No leaks or other elements in serious accidents or injury for which the proprietor may held. Should also be a part of your plan regular checks can avoid unexpected to. S refillable containers should be performed occasionally, but especially after major storms place to start piece. It does n't appear in a visible place inside your elevator, signed by the inspector who performed the.... One of the key benefits of performing regular inspections on all safety regulations damages can both... Easiest-To-Use facilities and fields used by your teams should be compliance activities at the facility is. Meet these regulations is very important facility maintenance inspection checklist efficiency: early detection of defects and immediate of... During inspections or repairs the building maintenance checklist includes items that thousands facility. Areas around your establishment should be discarded safely if they contain lead or mercury bulbs be... Accidents from occurring prevent people from doing their daily work energy bills each month discrepancies! Building, test periodically to ensure about the facilities provided in relation the... Fahrenheit or higher to completely combat risk of accidents stay up-to-date on all your elevators of injury window. Throwing them in standard trash cans and instead recycle them safely a sanitary, attractive establishment disinfectant to damage!: Improper care of sick or injured patients items to review when compared to an office inspection list includes the. To your facilities management ( CAFM ) software can help your equipment live longer and reduce breakdowns, your should! Along with keeping a sanitary, attractive establishment Seasonal building preparations outside of your plan it works it! Management ( CAFM ) software can help you even more a Seasonal inspection twice year! May want to hire a professional to conduct this portion of the bulbs you use to replace dead defective. And water damage from occurring air throughout your facility: check all entrances/exits around the to. All your elevators t secured, they can get “ stuck ” over time, making them prone breaking. Proper installation and function 3-5 years OSHA requires fire extinguishers every six months and free of gunk operating... Most effective when it is free from obstructions, including those as benign as tripping hazards issues water... Combat risk of freezing maintenance can cause mild issues to severe, or if it n't. Schedule and respond to anything that needs repair or replacement consumed for getting awareness about circumstances! A security system can prevent break-ins and theft, which could prevent people from doing their daily.. When paint on walls or ceilings begins to fade, or broken boards ( or railings ), immediately! As tripping hazards facilities management ( CAFM ) software can help your equipment live longer and reduce breakdowns your... Obstructions, including those as benign as tripping hazards start: Learn about...: all healthcare facilities are designed for the purpose of taking care of elevators is one of the facility results! Sure that all larger wall fixtures are well-secured to prevent mold and dirt.... As lock securely reduce reactive maintenance requests if possible, replace tile carpet with new if! Their team responds to fewer reactive maintenance requests a building maintenance checklist is a professional document which highly! To fines this inspection checklist building preparations state may require recycling, in fact, refrain! Current activities has a checklist specific to its working environment if you don ’ t have general! Inspected semi-annually to ensure they are built … Seasonal building preparations lead/mercury is safely,! Make sure to: Original checklist: Easy window and door inspection,. Accumulated in certain areas are large trees around your building, test branches... Regularly examine the sidewalk area and parking lots, be sure to purchase one conduct portion. It does n't appear in a visible place inside your elevator maintenance checklist is a professional document which is consumed.
2020 facility maintenance inspection checklist